Grants & Awards

The ORSP provides support and assistance throughout the life cycle of the grant/award.

Award Life Cycle:



1.     Finding Funding
ORSP provides grantsmanship and proposal development support services and resources to the NuHealth to improve the quality and increase the quantity of research and educational proposals to external funding sources, including state and federal agencies and private foundations.

2.     Proposal Preparation
The ORSP is responsible for submitting proposals seeking external support for research, and grants at NuHealth. All proposals to Federal and State agencies, industry and business entities, foundations and nonprofit organizations, educational institutions, and other external organizations require ORSP approval prior to submission to an external funding source. Requests for support from individuals or for gifts are managed by the NuHealth Foundation and are not processed by ORSP.

ORSP works with faculty and Departments to submit proposals to external funding agencies. Faculty and staff members who plan to request, or anticipate receiving, funding, equipment, materials and supplies, or any other form of support from an external organization or institution, should consult with ORSP prior to any activity. Working with ORSP prior to proposing or accepting agreements from sponsors will ensure that potential problems are resolved in advance and will result in a shorter, smoother turn-around and successful implementation of the sponsored project.

ORSP will instruct and provide help with the budget and regulatory reviews; i.e. anything that is outside the scientific, technical or programmatic narrative. ORSP also provides advice on federal, state, and sponsor regulations.

3.     Award Establishment
When ORSP is notified of your award, either electronically or via mail notification, the award is reviewed for acceptance of any terms & conditions of the award, as well as accuracy of information included in the award documentation.  If any of the terms and conditions are not compatible with NuHealth policy, ORSP will negotiate with the sponsor accordingly. The agreement is then executed and counter-executed for audit purposes, if required by the sponsor. (Please note that most Grants do not require execution whereas most Cooperative Agreements and all Contracts required execution and counter-execution by the sponsor).

If necessary, once reviewed and executed, the award is then reviewed for any additional compliance requirements where approvals are needed such as Human Subjects Compliance (i.e. IRB).

4.     Award Management
Award management is the process that encompasses the coordination and adherence to NuHealth and sponsor policies and procedures pertinent to the administration of a sponsored program. It is also referred to as the post-award administration phase in the life cycle of an award. Sound management of sponsored programs is critical in maintaining the public trust in research results and outcomes, research participants and how funds are spent. Individuals and departmental units at NuHealth should work cooperatively throughout the lifecycle of an award to effectively manage sponsored awards.

5.     Award Closeout
In accepting awards, the NuHealth is assuming responsibility for meeting all of the technical and financial reporting requirements of the sponsor. Specific interim and final report requirements are usually included in the sponsor’s terms and conditions or other award documents or in a policy guide or manual. These requirements vary from sponsor to sponsor.

  • Timeliness of final reporting is crucial to sound post-award management of a sponsored award to ensure compliance with sponsor requirements and reimbursement for costs incurred.
  • For awards from federal agencies, final reports are typically due within 90 calendar days of the award expiration (project end date);
  • For State of New York and other agencies, the deadlines vary and may be shorter.

Inability or failure to submit reports within the stipulated time frame can result in the suspension of funding, non-payment of incurred costs, a loss of the ability to submit future proposals and/or a delay in the release of future funding for the investigator and/or the NuHealth.